View and download meeting attendance reports in Teams [MS]

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Meetings

View and download meeting attendance reports in Teams

View and download meeting attendance reports in Teams

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If you've organized a Teams meeting, you can download a current attendance report during the meeting as well as a final report after the meeting. The report includes the name of each person in the meeting and the time they joined and left.

Notes: 

• Only meeting organizers and co-organizers can view and download attendance reports.

• Reports are stored along with the organizer's other data, like emails and contacts. Reports are permanently deleted if they leave the organization, and no one else can access them.

• Your admin needs to turn on this feature to make it available. See Allow engagement report for more info.

During the meeting

1. If the participants pane isn't open, select People  in your meeting controls.

2. Click More actions, then select the Download attendance list to download the current attendance info as a .CSV file that you can open in Excel.

Look for the file in your device's Downloads folder.

After the meeting

You'll find the attendance report in a few different places.

In the meeting invite

In Teams, go to Calendar  , open the meeting, and select the Attendance tab. You can view the data directly in Teams.

For recurring meetings, select the report you want to view from the dropdown list.

Notes: 

• In channel meetings, the attendance report is available only for the most recent meeting from the channel, but you can go to the meeting invite page in Teams calendar for all channel meeting attendance reports.

To download the attendance .CSV file for the meeting, click Download:  

Note: If you set up breakout rooms in your meetings, the attendance information will be shown in main meeting's attendance reports.

In the meeting chat

A tile labeled Attendance report will pop into the chat about five minutes after your meeting ends. Select it to download the .CSV file.

Note: For recurring meetings, you'll receive a unique attendance report after each occurrence.

You can also view attendance information in the Attendance tab in the meeting or webinar chats:

Scheduled channel meetings 

To view the attendance reports for meetings created in channels, click the three dots icon > View meeting details then navigate to the Attendance tab.  

Known issues and limitations

• In meetings with more than 120 participants, the attendance report that's available during the meeting will only include a partial list of attendees. The post-meeting report will contain the full list.

• The report does not currently include view-only attendees.

• If a channel meeting is in progress and someone starts a second meeting within the same channel conversation, an attendance report will be available only for the second meeting. You can go to the Attendance tab in the Teams calendar invite for all channel meeting attendance reports.

• If someone waits in the lobby and doesn't get admitted to the meeting, they won't be included in the report.

• When a participant is on hold in a meeting, their info is still included for this period of time in attendance report.