Wednesday, August 3, 2022

View additional information and hidden content that has been signed [MS]

When you digitally sign a Microsoft Office document, the digital signature applies to the contents of the document, including the information in the contents of a document that might not be visible in the current view of a document.

Office programs store specific kinds of information within the digital signature, such as date and time and the Office version number of the program in which the file was created. You can view this information by viewing the details on the signature.

View additional information stored within a digital signature

  1. Open the document that contains the signatures that you want to view.

    If the document is digitally signed, it will open with a yellow Signatures notification at the top of the document.

  2. Click View Signatures.

  3. In the Signatures task pane, point to the signature you want to view, click the arrow that appears on the right, and then click Signature Details.

  4. In the Signature Details dialog box, click the link See the additional signing information that was collected.

    In the Additional Information dialog box, view the information stored within the signature.

Display all of the content in a digitally signed document

Sometimes information in the contents of the document is not visible in the current view of the document, such as hidden text. You can determine whether a signed document contains hidden content by viewing the additional details about the signature and looking for a message at the top of the Additional Information dialog box that says that the current view of the document is not showing some things that were signed.

  1. Open the document that contains the signatures you want to view.

    If the document is digitally signed, it will open with a yellow Signatures notification at the top of the document.

  2. Click View Signatures.

  3. In the Signatures task pane, point to the signature that you want to view, click the arrow that appears on the right, and then click Signature Details.

  4. In the Signature Details dialog box, click the link See the additional signing information that was collected.

  5. In the Additional Information dialog box, look for the following message at the top of the dialog box:

    The current view of this document is not showing some things that were signed (for example, hidden text).

  6. If you see this message, the document might be set up so that it does not display certain types of content. For example, the following types of content can be hidden in the current view of the document:

    • Headers or footers (Word documents)

    • Hidden text (Word documents)

    • Drawings (Word documents)

    • Pictures (Word documents)

    • Field code values (Word documents)

    • Revision marks (Word documents)

    • Reviewer comments (Word documents or PowerPoint presentations)

    • Fonts (Might have been substituted in the Word documents)

  7. Some hidden content can be displayed in a signed document. To display content that may be hidden in the current view of the document, do one or more of the following.

To display this type of content

Do this

To display headers and footers in Word documents

Click View, and then click Print Layout.

To display hidden text in Word documents

Click File > Options > Display, and then under Always show these formatting marks on the screen, select the Hidden text check box.

To display drawings in Word documents

Click File > Options > Advanced, and then under Show document content, select the Show drawings and text boxes on screen check box.

To display pictures in Word documents

Click File > Options > Advanced, and then under Show document content, clear the Show picture placeholders check box.

To display field code values in Word documents

Click File > Options > Advanced, and then under Show document content, clear the Show field codes instead of their values check box.

To display revision marks or comments in Word documents

Click Review, point to the Display for Review arrow, and click All Markup. Point to the arrow next to Show Markup, and make sure that all of the following are selected: Comments, Ink, Insertions and Deletions, and Formatting.

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