Saturday, July 9, 2022

Use a screen reader to insert a form into an Excel worksheet [MS]

Use a screen reader to insert a form into an Excel worksheet

Decorative icon. Screen reader content

This article is for people with visual impairments who use a screen reader program with Office products and is part of the Office Accessibility content set. For more general help, see Microsoft Support home.

Use Excel for the web with your keyboard and a screen reader to insert a form into a worksheet. We have tested it with Narrator in Microsoft Edge and JAWS and NVDA in Chrome, but it might work with other screen readers and browsers as long as they follow common accessibility standards and techniques. You'll also learn how to start editing your form and how to delete a form directly from Excel for the web.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When you use Excel for the web, we recommend that you use Microsoft Edge as your web browser. Because Excel for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you'll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Excel for the web.

  • The Forms button is available when your Excel workbook is stored in OneDrive for work or school.

  • Microsoft Forms for Excel for the web is only available for OneDrive for work or school and new team sites connected with Microsoft 365 Groups. For detailed information on Microsoft 365 Groups, refer to Learn about Microsoft 365 Groups.

Create a new form

You can start creating a new form straight from your Excel for the web workbook.

  1. In Excel for the web, place the focus anywhere on any worksheet.

  2. Press Alt+Windows logo key, N, F, R, and then N.

  3. Microsoft Forms opens in a new browser tab. You can now fill in the details and add questions to your form. For detailed instructions on how to create forms, refer to Use a screen reader to create a new form in Microsoft Forms.

  4. When you're done creating the form in Microsoft Forms, return to the Excel for the web workbook. The new form content has been added to a new worksheet which has the default name "Form1."

  5. To start editing the form straight from Excel for the web, place the focus anywhere on any worksheet. Press Alt+Windows logo key, N, F, R, and then E. The form opens in a new browser tab. You can now add or remove questions or format the form.

  6. To delete the form permanently straight from Excel for the web, place the focus anywhere on any worksheet. Press Alt+Windows logo key, N, F, and R. Press the Down or Right arrow key until you hear "Delete form," and then press Enter. You're prompted to confirm the deletion. To delete the form, press Enter.

See also

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Use a screen reader to check and share your form or quiz results in Microsoft Forms

Basic tasks using a screen reader with Excel

Basic tasks using a screen reader with Microsoft Forms

Keyboard shortcuts in Excel

Use a screen reader to explore and navigate Excel

Use a screen reader to explore and navigate Microsoft Forms

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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