Friday, July 8, 2022

Use a screen reader to insert a form into a SharePoint Online site [MS]

Use a screen reader to insert a form into a SharePoint Online site

Decorative icon. Screen reader content

This article is for people with visual impairments who use a screen reader program with Office products and is part of the Office Accessibility content set. For more general help, see Microsoft Support home.

Use SharePoint in Microsoft 365 with your keyboard and a screen reader to insert an existing Microsoft Forms form or create a new form straight from the SharePoint site. We have tested it with Narrator and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll also learn how to edit a form and show the form results.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • The Microsoft Forms web part is not available in SharePoint Server 2019, GCC environments, or the SharePoint mobile app.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When you use SharePoint in Microsoft 365, we recommend that you use Microsoft Edge as your web browser. Because SharePoint in Microsoft 365 runs in your web browser, the keyboard shortcuts are different from those in a desktop program. For example, you'll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not SharePoint in Microsoft 365.

In this topic

Insert an existing form

Add a Microsoft Forms web part to your SharePoint page to insert an existing form that you've created earlier in Microsoft Forms and collect responses.

  1. Navigate to the SharePoint page and section where you want to add a form.

  2. To switch to the edit mode, press the Tab key until you hear "New, menu item," and then press the Right arrow key until you hear: "Edit page, menu item." Press Enter to select.

  3. To add a web part, press the Tab key until you find the section you want, and press Enter. Press the Tab key until you hear "Add a new web part," followed by the column number where you want to add the web part.

  4. Press Enter. A dialog box for searching or selecting the web part opens. The focus is in the Search text field.

  5. Type Forms, then press the Tab key until you hear "Microsoft Forms," and press Enter.

  6. Press Enter to access the section, then press the Tab key until you hear " Microsoft Forms web part," and press Enter. You hear: "New form."

  7. Press the Tab key once to move the focus to the Add existing form button, and press Enter.

  8. The Microsoft Forms pane opens. The focus is on the Go to Microsoft Forms link. Press Enter to select.

  9. Microsoft Forms opens in a new browser tab. Navigate to and open the form you want to add. Press F6 until you hear "App bar, address and search bar," and press Ctrl+C to copy the form web address.

  10. Go back to SharePoint. Press the Tab key until you hear "Form web address," and press Ctrl+V to paste the form web address.

  11. Press the Tab key until you hear "OK button," and press Enter.

    The form is inserted to the page.

  12. You can now publish the SharePoint page. Your changes have been applied automatically.

Create a new form

You can start creating a new Microsoft Forms form straight from your SharePoint page.

  1. Navigate to the SharePoint page and section where you want to add a form.

  2. To switch to the edit mode, press the Tab key until you hear "New, menu item," and then press the Right arrow key until you hear: "Edit page, menu item." Press Enter to select.

  3. To add a web part, press the Tab key until you find the section you want, and press Enter. Press the Tab key until you hear "Add a new web part," followed by the column number where you want to add the web part.

  4. Press Enter. A dialog box for searching or selecting the web part opens. The focus is in the Search text field.

  5. Type Forms, then press the Tab key until you hear "Microsoft Forms," and press Enter.

  6. Press Enter to access the section, then press the Tab key until you hear "Microsoft Forms web part," and press Enter. You hear: "New form." Press Enter to select.

  7. The Microsoft Forms pane opens. You hear: "Name your form." Type a name for the form.

  8. Press the Tab key until you reach the Create button, and press Enter.

  9. Microsoft Forms opens in a new browser tab. Create a form as instructed in Use a screen reader to create a new form in Microsoft Forms.

  10. Once the form is ready, go back to SharePoint. The web address of the form you just created has been automatically added to the Form web address field.

  11. Press the Tab key until you hear "OK button," and press Enter.

    The form is inserted to the page.

  12. You can now publish the SharePoint page. Your changes have been applied automatically.

Edit a form

You can start editing your form straight from a SharePoint page, and have the updated form published in no time.

  1. On SharePoint page, to switch to the edit mode, press the Tab key until you hear "New, menu item," and then press the Right arrow key until you hear: "Edit page, menu item." Press Enter to select.

  2. Navigate to the form you want to edit and press Enter.

  3. Press the Tab key until you hear "Edit the web part," and press Enter.

  4. The Microsoft Forms pane opens. You hear: "Edit current form." Press Enter.

  5. Microsoft Forms opens in a new browser tab. You can now edit the form. You can for example, apply a theme or insert images to the form, change the form title, or delete a question. For instructions, refer to Use a screen reader to apply a theme or add images to forms and quizzes in Microsoft Forms or Basic tasks using a screen reader with Microsoft Forms.

  6. Once you're done editing the form, go back to SharePoint. Press the Tab key until you hear "OK button," and press Enter. The updated form is shown on the page.

  7. You can now publish the updated SharePoint page. Your changes have been applied automatically.

Show form results

Once the respondents have submitted their answers, you can show the form results on the SharePoint page.

  1. On SharePoint page, to switch to the edit mode, press the Tab key until you hear "New, menu item," and then press the Right arrow key until you hear: "Edit page, menu item." Press Enter to select.

  2. Navigate to the form you want to edit and press Enter.

  3. Press the Tab key until you hear "Edit the web part," and press Enter.

  4. The Microsoft Forms pane opens. You hear: "Edit current form."

  5. Press the Tab key until you hear "Collect responses," and press the Down arrow key once. You hear: "Show form results."

  6. Press the Tab key until you hear "OK button," and press Enter.

    The form results are shown on the SharePoint page.

  7. You can now publish the updated SharePoint page. Your changes have been applied automatically.

See also

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Use a screen reader to check and share your form or quiz results in Microsoft Forms

Use a screen reader to add content and text to an accessible SharePoint page

Set up your device to work with accessibility in Microsoft 365

Basic tasks using a screen reader with Microsoft Forms

Use a screen reader to explore and navigate Microsoft Forms

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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