Thursday, June 23, 2022

Switch calendars in Teams for personal use [MS]

In Teams, you can easily switch to your Google calendar from the default Outlook calendar. 

When you switch to Google calendar, your existing Teams meetings are saved to your Outlook calendar, and you can access them from or the Outlook app. Once you're connected to Google calendar, all your new Teams meetings will be saved to your Google calendar.

Note: Only your default calendar is imported. Sub calendars will not be imported.

To switch Teams to your Google calendar:

  1. Open Microsoft Teams.

  2. Select the Calendar tab.

  3. Select your email address at the top of the screen, then select Switch calendar.

  4. Follow the prompts to authenticate and connect to your Google calendar. When connected, you will see a Google logo and your Google email address at the top of the Calendar tab.

You can switch back to your Outlook calendar at any time, but you can only have one calendar at a time active in Teams. After you switch back from Google calendar to go back to Outlook calendar, your Google data remains synced to Microsoft apps and services and will be available on other apps you consented. If you have not consented to any other apps, the data will be deleted in 30 days.

What is Microsoft apps and services?

Microsoft apps and services is a common authentication app which connects multiple apps and services across Microsoft with your Google account.  

"Microsoft apps and services" application's use and transfer to any other app of information received from Google Accounts will adhere to Google API Services User Data Policy, including the Limited Use requirements. 

Learn how Microsoft handles your data by visiting Microsoft's privacy statement.  

What happens once I provide consent to Microsoft apps and services?

We ask for your consent to connect with "Microsoft apps and services" on Microsoft Teams and allow you to securely authenticate and connect your Google account.  

On Teams, your Google calendar and contacts are synced once you provide consent to "Microsoft apps and services". 

To completely delete Google data from all Microsoft apps 

You can completely remove all Google data including your contacts by:

  1. Open Microsoft Teams.

  2. Select Settings and more  Teams settings and more button, then choose Settings  Settings button.

  3. Select Privacy.

  4. Under Sync accounts, select Remove next to From Google. This will also disconnect and remove your Google contacts if you had that synced as well.

Note: Please be aware that your experiences on other Microsoft applications may be impacted when you remove all Google data. 

Contact us

For more help, contact support or ask a question in the Microsoft Teams Community.

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