Monday, June 20, 2022

Stop sharing a notebook on OneDrive [MS]

If you have a shared notebook on OneDrive, and you don't want other people to see or edit it anymore, you can keep the notebook on OneDrive and change the sharing settings.

To prevent a specific person from seeing or editing your notebook, you can change the Shared with permissions.

  1. If you're using OneNote 2016, choose File > Share > Share with People.

    If you're using OneNote 2013, choose File > Share > Invite People.

  2. Under Shared with, right-click the person's name.

  3. Choose to remove the user completely or change their permissions.

    Screenshot of the Stop Sharing options in OneNote 2016.

Tip:  To stop someone from editing your notebook, but still let them view it, change their permissions from Can edit to Can view.

Disable a sharing link

If you shared your notebook using a link, you can stop the link from working so people can't view or edit your notebook. After you disable the link, people who click it will get a message telling them that the link might have been deleted or expired, or they might not have permission to view it.

  1. Click File > Share > Get a Sharing Link.

  2. Next to View Link or Edit Link, click Disable Link.

    Screenshot of how to disable a link in OneNote 2016.

Note:  If you see a Create Link button and no link, you haven't created a link to your notebook, or you've already disabled it.

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