Monday, May 30, 2022

Save a copy of a workbook to your computer [MS]

To save a copy of your workbook from OneDrive to your computer, you will first need to download it.

After downloading the workbook, you can open the workbook and make any changes—if you have the Excel desktop application. Don't have the Excel desktop application? Not a problem; try it out at

To do this:

  1. Select File > Save As > Download a Copy.

    Download a copy of a workbook

  2. If Excel asks whether to open or save the workbook, select Save.

    Note: If you select Open instead of Save, the workbook will open in Protected View. Depending on your browser, you may not be asked this.

You can either open the workbook or open the folder containing the workbook. Open the folder if you first want to rename or move the workbook to another location.

Open the workbook

Follow these steps to open a workbook:

  1. After downloading your workbook, select File > Open.

  2. In the yellow Protected View bar, select Enable Editing.

  3. Select File > Save As > Browse.

  4. Choose a folder where you want to save the workbook.

  5. In the File name box, type a name.

Open the folder

After downloading your workbook, select Open folder and do one of the following:

Open the folder where the downloaded file is located.

  • To rename the workbook, select the workbook, select Rename, and type a new name.

  • To move the workbook, select the workbook and select Move to, and choose a new location.

Note: The Ribbon must be displayed in the Downloads window to see the rename and move options. If you don't see the Ribbon, select the View tab at the very top of the window (see the figure above), and then select the pushpin icon Button image on the right. The Rename and Move options will appear on the Home tab.

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