Saturday, April 30, 2022

Move or copy files in SharePoint [MS]

In addition to moving or copying files in SharePoint, you can also sync SharePoint files with the OneDrive sync app.

Note: If you don't see other sites listed when you attempt to move or copy items, your organization doesn't allow moving or copying across sites. If you're a SharePoint admin or global admin for your organization, to learn how to enable cross-site copying in the SharePoint admin center, see Allow or prevent custom script.

Select your version of SharePoint from one of the tabs below:

Step 1:
Select files or folders in a SharePoint library to move or copy.

Screenshot of a library with a file selected

Step 2:
On the command bar along the top, select Move to or Copy to

Note: If you don't see Move to or Copy to on your command bar, select the ellipsis icon  The More Options button on OneDrive.com.  (More) and then select Move to or Copy to.

The Move to and Copy to menu options in the top navigation for SharePoint Online when files or folders are selected

Note:  Switch to the modern experience if Move to or Copy to isn't available.

Step 3:
Choose a destination in the current library, OneDrive, or another SharePoint site, then select Move here or Copy here. If a site isn't listed, at the bottom of the site list on the left, select More places. (SharePoint Server 2019 currently only supports the current library.)

Step 4:
If you want to move or copy your files to a new folder, select the new folder icon   in the top right corner to add a new folder. Enter a name for the folder and select Create. You can then select the new folder and select Move here or Copy here.

Notes: 

  • When you use Move to, the history of the document is copied to the new destination. When you use Copy to with documents that have version history, only the latest version is copied. To copy earlier versions, you need to restore and copy each one. For more info about versioning, see Enable and configure versioning for a list or library.

  • For info on moving a file from OneDrive to a SharePoint site, see Move files and folders between OneDrive and SharePoint.

  • The Move to operation will fail if you attempt to move the document across libraries and the destination has enforced unique values.

  • When a file is moving, it continues to appear in the source directory until it's fully moved to the destination and then it will be deleted. The file remains in the source sites Recycle Bin after the Move is complete and is subject to the normal recycle schedule unless a user recovers it from the Recycle Bin.

  • We do not recommend moving OneNote notebooks outside of the OneNote app.

  • Move to and Copy to work best within the SharePoint Online limits.

  • Move to option is not currently available on the Site Pages Library. 

  • For common scenarios, visit this Tech Community blog.

See Also

Work with synced files in File Explorer

Copy

  1. Select the items that you want to copy, and then select Copy to. Or, for the item, select More extended menu  > Copy to.

    Copy to button on main menu

    Note: If you're using the classic experience of SharePoint, Copy to isn't available.

  2. Under Choose a destination, select the location where you want a copy of the files or folders.

    Select your destination

    To create a new folder to copy the files to, select New folder.

  3. In the text box, enter the name of the new folder.

    Type in the name of the new folder

  4. Select the checkmark, and then select Copy here.

Notes: 

  • You can copy up to 500 MB of files and folders at one time.

  • When you use Copy to with documents that have version history, only the latest version is copied. To copy earlier versions, you must restore and copy each one. For more info about versioning, see Enable and configure versioning for a list or library.

Top of Page

Move

  1. Select the items you want to move.

  2. In the main menu at the top of the page, select Move to. If you don't see Move to, on the main menu, select ... (ellipses), and then select Move to.

    MoveTo button on the main menu

    Note: If you're using the classic experience of SharePoint, Move to isn't available.

  3. In the Choose a destination pane, select the new location in the document library where you want the files to go, and select Move here.

    Move to folder

    In the Choose destination pane, to add a new folder to the document library, you can also click New folder, and move the item to the new folder. In the text box, enter the name of the new folder, select the checkmark, and then select Move here.

    Create a new folder to move to

Note: When selecting Move to, the history of the document is copied to the new destination. For more info about versioning, see Enable and configure versioning for a list or library.

Top of Page

Important:  Office 2010 is no longer supported. Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.

Upgrade now

SharePoint Server 2016 and older provide the Send to option for copying a file to another library or location.

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