Thursday, April 28, 2022

Microsoft Whiteboard on OneDrive for Business Opt-In [MS]

Microsoft Whiteboard is being rebuilt on top of OneDrive for Business (ODB). This feature is rolling out and will become the default for commercial customers soon. 

Commercial customers can opt-in now, rather than waiting for the roll out to complete. 

When is opt-in happening? 

The opt-in is available in the O365 Admin Portal. In order to opt-in, you need to both ensure that Whiteboard is set to use ODB storage and that Fluid is enabled for your tenant. 

To enable or disable Whiteboard on ODB for your tenant, do the following: 

  1. You will need the SharePoint Online PowerShell module to enable or disable all Fluid Experiences across your Office 365 tenant.

  2. Connect to SharePoint Online PowerShell.

  3. Enable Fluid using the Set-SPOTenant cmdlet

  4. Set-SPOTenant -IsWBFluidEnabled $true

  5. Navigate to the Office 365 admin center, search for Whiteboard and enable the ODB storage option.

These changes should take approximately 60 minutes to apply across your tenancy. If you do not see the -IsWBFluidEnabled option, please update the PSH module.

Microsoft Whiteboard is enabled by default. If this has been disabled in the Azure Active Directory enterprise applications, then Whiteboard on OneDrive for Business will not work.

Note: IsFluidFramework is only required to be enabled for the next few months, then it will no longer be a requirement for using Whiteboard on ODB.

How does opt-in work? 

When you opt-in, Whiteboard will create all new whiteboards in ODB.  

Whiteboards will be created in the ODB folder of the person who starts the whiteboard. This includes whiteboards created in the stand-alone Whiteboard applications as well as Microsoft Teams meetings, chats and channels. 

Previously created boards will remain in Azure and can continue to be used/edited by end users.   

What clients are supported during opt-in? 

At this time, all clients are supported. If you manually update clients, you should ensure that the applications are updated.

What clients are supported during opt-in? 

At this time, all clients are supported. If you manually update clients, you should ensure that the applications are updated.

What experience do users get if they're using an unsupported client? 

During early opt-in, if someone is using an unsupported client, they will have the following experiences: 

  • The board gallery on Windows and Surface Hub will not show any whiteboards from ODB.

  • In a Teams meeting on Surface Hub, if someone shares a whiteboard, the user on the Surface Hub will see an error message but they can open the whiteboard in the browser.

  • In some cases on older clients, new whiteboards may still be created in Azure instead of ODB.

  • In some cases, if users had a Teams meeting that had an Azure board associated with the meeting, it may be switched to use an ODB board. The Azure board is still available in the board gallery and no data is lost.

What if my users do not have OneDrive for Business? 

Any users who do not have ODB provisioned will no longer be able to create new whiteboards when this change is implemented, though they can still edit their previously created boards. They can also collaborate on any whiteboards that are shared with them by others who have OneDrive for Business. 

Previously created boards will remain in Azure and can continue to be used/edited by users.  

What happens if I wish to opt out? 

You will not be able to opt out of this change, as Whiteboard is moving to ODB storage.

Will all new whiteboards be created in OneDrive for Business? 

Clients that have not been upgraded yet may still create whiteboards in our Azure storage.

Can I set this at a per user level? 

No, this can be set at a tenant level only to ensure a consistent experience. 

How are sharing links created? 

When used in Teams, whiteboards are shared using company-shareable links, regardless of the default setting. Support for the default sharing link type is on the roadmap.

Manage Whiteboard data after opt-in

Please see Enable Microsoft Whiteboard for your organization for details on how to manage data and sharing.

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