Monday, April 25, 2022

Mark up a PDF in OneDrive for iOS [MS]

Mark up a PDF in OneDrive for iOS

Use the Markup tool in OneDrive for iOS to add notes, text, pictures or freehand markup to PDF files.

When you open a PDF file from OneDrive on your iPad, iPhone or iPod Touch, the Markup tool appears at the top, along with other common PDF commands such as print or search.

OneDrive for iOS PDF Markup Menu

Add markup

  1. Open the OneDrive for iOS app, and open the PDF you want to mark up.

  2. At the top of your screen, tap Markup OneDrive for iOS PDF Markup icon.

  3. On the Markup toolbar (from left to right: Done, Undo, Redo, Note, Text, More (which expands to show Signature, Image, and Date)), tap the tool that you want to use.

    OneDrive for iOS PDF Markup Navigation Menu

    • Swipe up, down, left, or right to navigate your way through the PDF to the place where you want to make your markups.

  4. Tap the Note icon to insert a note into the PDF. Tap where you want the comment to go and type into the Note that appears. Tap away from the Note to close it.

  5. Tap the Text icon to insert a text box into the PDF, and enter the text you want to add to the PDF.

  6. Tap More to see the Signature, Image, and Date options.

    More options for the OneDrive for iOS PDF Markup navigation menu

    • Tap More > Signature to create a digital signature for the PDF. When you're satisfied with it, tap Done and the signature will be added to the PDF. (You can then tap and drag the corners of the signature box to resize it as necessary.)

      OneDrive for iOS PDF Markup Signature box and options

    • Tap More > Image to insert an image into the PDF.

    • Tap More > Date to insert a date stamp into the PDF.

At the bottom are (from left to right) your Eraser, three Pens, and Highlighter.

OneDrive for iOS PDF Markup Eraser, Pen, and Highlighter options

  • Tap the Eraser to erase your freehand markups made with the Pen or Highlighter function. (You can do this freehand with a Pencil or stylus, or with your fingertip.)

  • Tap the Pen to draw or write freehand, with a Pencil or stylus, or your fingertip. To customize your Pen's look, tap the small circle in the bottom right, then select the color, size, and transparency of your Pen.

    OneDrive for iOS PDF Markup Pen Styles

    You can customize all three Pens differently as needed.

  • Tap the Highlighter to highlight freehand, with a Pencil or stylus, or your fingertip to accent text or images. To customize your Highlighter's look, tap the small circle in the bottom right, then select the color, size, and transparency of your Highlighter.

    You can also set your Highlighter to either Text or Freehand. Text will only highlight text, while Freehand lets you highlight icons, images, and other non-text information in the PDF.

    OneDrive for iOS PDF Markup Highlighter settings

You can also tap and hold over text to access more editing options (tap the left or right triangles to see additional options):

  • Copy - Copies the select text (this can then be pasted into a Note, for example, by adding a Note, pressing and holding within the Note, and selecting Paste)

  • Define - Accesses a dictionary to provide the definition of the selected word

  • Highlight - Highlights the selected word using your current Highlighter settings

  • Underline - Underlines the selected word

  • Strikethrough - Adds a strikethrough over the selected word

Change or delete markup

  1. Open the PDF, then tap the Markup icon.

  2. Tap any markup to select it.

  3. A set of tools and commands also appears, with options including Copy and Delete.

    Tip: The tools that appear will be different depending on the type of markup you're changing. For example, the tools offered to change freehand markup are different than those for text markup.

Need more help?

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