Tuesday, April 26, 2022

Add a user's profile photo - Google Workspace Admin Help [gg-a-en]

Add a user's profile photo

Let's make sure you're in the right place. These steps are for admins who manage Gmail accounts for a company, school, or other group. To change your profile photo for your personal gmail.com account, follow these steps instead.

As your organization's administrator, you can add photos of users to easily recognize the people in your organization. You can do this when you create the new user account or later. You can also change or remove a user's photo at any time.

You can also let users:

Where a user's photo appears

  • A user's profile photo shows up whenever you view the user in the Google Admin console, when the user communicates or shares content, and when another user hovers over their name in their inbox, Google Contacts, or Google Chat list. 
    Hover over a user
  • If an admin adds a profile photo to a user's account, the photo is visible only to users in your organization and to external users they use Google Chat with. If a user changes their own profile photo, it will be visible to everyone, across Google products.
  • If you turn off contact sharing for your organization's Google Workspace account, you and your users won't see any users' profile photos. For more information, go to Turn on contact sharing.

Where a user's profile photo is stored

A user's profile photo is stored in their Album Archive, at get.google.com/albumarchive, whether it's added by an admin or the user.

Profile photo requirements

  • JPEG or PNG format only
  • The maximum file size is 5 MB
  • Photos are scaled automatically, so they can be any dimension

Add, change, or remove a user's profile photo

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Users.
  3. In the Users list, find the user.
    If you need help, go to Find a user account.
  4. Click the user's name to open their account page.
  5. Choose one:
    • To add a photo, click the profile avatar "".
      At the top left, click the image to edit it
    • To change a photo, click the profile photoand thenselect Change photo
    • To remove a photo, click the profile photoand thenselect Remove photo
  6. If you are adding or changing a photo, select the image file on your computerand thenclick Open.
    Changes save automatically.

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