Thursday, January 13, 2022

Basic tasks using a screen reader with Microsoft Forms [MS]

Basic tasks using a screen reader with Microsoft Forms

Decorative icon. Screen reader content

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Microsoft Support home.

Use Microsoft Forms with your keyboard and a screen reader to do basic tasks, such as open a form or quiz, edit the title, or change the settings for a form or quiz. We have tested it with Narrator and JAWS in Microsoft Edge, but it might work with other screen readers and browsers as long as they follow common accessibility standards and techniques.

Notes: 

In this topic

Open and sign in to Microsoft Forms

  1. In your web browser, go to https://forms.microsoft.com.

  2. If you hear an introduction to Microsoft Forms, press the Tab key until you reach the Get started button, and press Enter.

  3. The Sign in page dialog box opens. Press the Tab key until you hear "Enter Email, phone, or Skype," and type your Microsoft account user name. Once you're done, press the Tab key until you reach the Next button, and press Enter.

  4. Press the Tab key until you hear "Password," and type your Microsoft account password.

  5. Once you're done, press the Tab key until you hear "Sign in," and press Enter.

    Depending on your account type, you may need to use additional authentication methods before you're signed in.

    The Microsoft Forms main page opens.

Open an existing form or quiz

On the Microsoft Forms main page, do one of the following:

  • To open a form or quiz you've created, press the Tab key until you hear the title of the form or quiz you want, and press Enter.

  • To open a form or quiz that has been shared with you, press the Tab key until you hear "My forms," press the Right arrow key to move to the Shared with me tab, and press Enter. Then press the Tab key until you hear the title of the form or quiz you want, and press Enter.

  • To open a group form, press the Tab key until you hear "My forms," press the Right arrow key to move to the Group forms tab, and press Enter. Then press the Tab key until you hear the title of the form you want, and press Enter.

Change the title of a form or quiz

You can change the title and subtitle of a form or quiz. All changes that you make are automatically saved.

  1. Navigate to and open the form or quiz where you want to change the title.

  2. Press the Tab key until you hear the current title, followed by "Form title designer," and press Enter. You hear: "Form title, edit."

  3. Type the new title.

  4. If you want to change the subtitle, press the Tab key you hear "Form subtitle," followed by the current subtitle. Type the new subtitle.

  5. To exit the editing mode, press Esc.

Delete a question

You can delete unnecessary questions in a form or quiz.

  1. Navigate to and open the form or quiz where you want to delete a question.

  2. In the form or quiz, navigate to the question you want to delete.

  3. Once on the question, press Enter.

  4. Press the Tab key until you reach the Delete question button, and press Enter.

Adjust the form or quiz settings

You can modify the settings to control, for example, who's allowed to respond to your form or quiz and for how long. You can also shuffle the questions, customize the thank you message, and more.

  1. Navigate to and open the form or quiz where you want to modify the settings.

  2. Press Shift+Tab until you hear "More options," and press Enter.

  3. You hear: "Settings, menu item." Press Enter to open the Settings menu.

  4. To browse the options in the menu, press the SR key+Up or Down arrow key. To select, press Spacebar.

    For example, to control who can respond to your form, press the SR key+Up or Down arrow key until you hear either "Anyone with a link can respond" or "Only people in my organization can respond," and press Spacebar to select an option.

    To stop accepting responses, for example, after you've reached a certain date or number of responses, press the SR key+Up or Down arrow key until you reach the Accept responses check box, and press Spacebar to clear the check box.

  5. To close the Settings menu, press Esc.

Delete a form or quiz

When you delete a form or quiz, it's first moved to the recycle bin. To permanently delete the item, empty the recycle bin.

  1. On the Microsoft Forms main page, navigate to the form or quiz you want to delete.

  2. Once on the form or quiz, press the Tab key until you reach the More options button, and press Enter.

  3. Press the Tab key until you hear "Delete," and press Enter.

  4. You are prompted to confirm moving the item to the recycle bin. Press Enter to confirm.

  5. To empty the recycle bin and permanently delete the item, press the Tab key until you hear "Recycle bin," and press Enter. Press the Tab key until you reach the Empty recycle bin button, and press Enter.

  6. You're prompted to confirm the action. Press the Tab key until you hear "Delete all forms," and press Enter.

  7. To return to the Microsoft Forms main page, press the Tab key until you hear "Back to my forms page," and press Enter.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate Microsoft Forms

Use Microsoft Forms with your keyboard and VoiceOver, the built-in macOS screen reader, in Safari to do basic tasks, such as open a form or quiz, edit the title, or change the settings for a form or quiz.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.

In this topic

Open and sign in to Microsoft Forms

  1. In your web browser, go to https://forms.microsoft.com.

  2. If you hear an introduction to Microsoft Forms, press the Tab key until you reach the Get started button, and press Return.

  3. The Sign in page dialog box opens. Press the Tab key until you hear "Enter Email, phone, or Skype," and type your Microsoft account user name. Once you're done, press the Tab key until you reach the Next button, and press Enter.

  4. Press the Tab key until you hear "Password," and type your Microsoft account password.

  5. Once you're done, press the Tab key until you hear "Sign in," and press Return.

    Depending on your account type, you may need to use additional authentication methods before you're signed in.

    The Microsoft Forms main page opens.

Open an existing form or quiz

On the Microsoft Forms main page, do one of the following:

  • To open a form or quiz you've created, press the Tab key until you hear the title of the form or quiz you want, and press Enter.

  • To open a form or quiz that has been shared with you, press the Tab key until you hear "My forms," press the Right arrow key to move to the Shared with me tab, and press Enter. Then press the Tab key until you hear the title of the form or quiz you want, and press Enter.

  • To open a group form, press the Tab key until you hear "My forms," press the Right arrow key to move to the Group forms tab, and press Enter. Then press the Tab key until you hear the title of the form you want, and press Enter.

Change the title of a form or quiz

You can change the title and subtitle of a form or quiz. All changes that you make are automatically saved.

  1. Navigate to and open the form or quiz where you want to change the title.

  2. Press the Tab key until you hear the current title, followed by "Form title designer," and press Return. You hear: "Form title, edit."

  3. Type the new title.

  4. If you want to change the subtitle, press the Tab key twice, then press the Down arrow key once. You hear the current subtitle. Type a new subtitle.

  5. To exit the editing mode, press Esc.

Delete a question

You can delete unnecessary questions in a form or quiz.

  1. Navigate to and open the form or quiz where you want to delete a question.

  2. In the form or quiz, navigate to the question you want to delete.

  3. Once on the question, press Return.

  4. Press the Tab key until you reach the Delete question button, and press Return.

Adjust the form or quiz settings

You can modify the settings to control, for example, who's allowed to respond to your form or quiz and for how long. You can also shuffle the questions, customize the thank you message, and more.

  1. Navigate to and open the form or quiz where you want to modify the settings.

  2. Press Shift+Tab until you hear "More options," and press Return.

  3. You hear: "Settings, menu item." Press Return to open the Settings menu.

  4. To browse the options in the menu, press the Tab key or Shift+Tab. To select, press Spacebar.

    For example, to control who can respond to your form, press the Tab key or Shift+Tab until you hear either "Anyone with a link can respond" or "Only people in my organization can respond," and press Spacebar to select an option.

    To stop accepting responses, for example, after you've reached a certain date or number of responses, press the Tab key or Shift+Tab until you reach the Accept responses check box, and press Spacebar to clear the check box.

  5. To close the Settings menu, press Esc.

Delete a form or quiz

When you delete a form or quiz, it's first moved to the recycle bin. To permanently delete the item, empty the recycle bin.

  1. On the Microsoft Forms main page, navigate to the form or quiz you want to delete.

  2. Once on the form or quiz, press the Tab key until you reach the More options button, and press Return.

  3. Press the Tab key until you hear "Delete," and press Return.

  4. You are prompted to confirm moving the item to the recycle bin. Press Return to confirm.

  5. To empty the recycle bin and permanently delete the item, press the Tab key until you hear "Recycle bin," and press Return. Press the Tab key until you reach the Empty recycle bin button, and press Return.

  6. You're prompted to confirm the action. Press Shift+Tab until you hear "Delete all forms," and press Return.

  7. To return to the Microsoft Forms main page, press the Tab key until you hear "Back to my forms page," and press Return.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate Microsoft Forms

Use Microsoft Forms with VoiceOver, the built-in iOS screen reader, in Safari to do basic tasks, such as open a form or quiz, edit the title, or change the settings for a form or quiz.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

In this topic

Open and sign in to Microsoft Forms

  1. In your browser, go to https://forms.office.com.

  2. If you hear "Get started," double-tap the screen. You hear: "Next."

  3. Swipe left until you hear "Email, phone, or Skype," and double-tap the screen.

  4. Use the on-screen keyboard to type your Microsoft account user name. Once you're done, swipe left until you hear "Next," and double-tap the screen.

  5. Swipe right until you hear "Secure text field, password," and double-tap the screen.

  6. Use the on-screen keyboard to type your Microsoft account password. Once you're done, swipe left until you hear "Sign in," and double-tap the screen.

    Depending on your account type, you may need to use additional authentication methods before you're signed in.

    The Microsoft Forms main page opens.

Open an existing form or quiz

On the Microsoft Forms main page, do one of the following

  • To open a form or quiz you've created, swipe right until you hear the title of the form or quiz you want, and double-tap the screen.

  • To open a form or quiz that has been shared with you, swipe right until you hear "My forms, navigation," and double-tap and hold the screen until you hear an audio cue. Swipe right until you hear "Shared with me," and double-tap the screen. Swipe right until you hear the title of the form or quiz you want, and double-tap the screen.

  • To open a group form, swipe right until you hear "My forms, navigation," and double-tap and hold the screen until you hear an audio cue. Swipe right until you hear "Group forms," and double-tap the screen. Swipe right until you hear the title of the form you want, and double-tap the screen.

Change the title of a form

You can change the title or subtitle of a form. All changes that you make are automatically saved.

  1. Navigate to and open the form where you want to change the title.

  2. Swipe right until you hear the current form title, and double-tap the screen. You hear: "Form title, text field."

  3. Double-tap the screen, and use the on-screen keyboard to type a new title.

  4. If you want to change the subtitle, swipe left until you hear "Form subtitle," and double-tap the screen. Use the on-screen keyboard to type the new subtitle.

  5. Once you're done, tap at the top of the screen with four fingers. The focus moves to the top of the screen. Swipe right until you hear "Done," and double-tap the screen.

  6. The focus moves to the form page. To return to the Microsoft Forms main page, swipe right until you hear "Back," and double-tap the screen.

Delete a question

You can delete unnecessary questions from a form or quiz.

  1. Navigate to and open the form or quiz where you want to delete a question.

  2. In the form, navigate to the question you want to delete.

  3. Once on the question, double-tap the screen.

  4. Swipe left or right until you reach the Delete question button, and double-tap the screen.

Adjust the form or quiz settings

Modify your form or quiz setting to control, for example, who's allowed to respond to your quiz and for how long. You can also shuffle the questions, customize the thank you message, and more.

  1. If you want to adjust settings for a form, switch to the desktop version as instructed in Switch to the desktop version.

  2. Navigate to and open the form or quiz where you want to modify the settings.

  3. Swipe right until you hear "More options," and double-tap the screen.

  4. You hear: "Selected, Settings, menu item." Double-tap the screen to open the Settings menu.

  5. To browse the options in the menu, swipe right. To select, double-tap the screen.

    For example, to control who can respond to your form, swipe right until you hear either "Anyone with a link can respond" or "Only people in my organization can respond," and double-tap the screen to select an option.

    To stop accepting responses, for example, after you've reached a certain date or number of responses, swipe right until you hear "Accept responses," and double-tap the screen to clear the check box.

  6. To close the Settings menu, scrub the screen back and forth with two fingers.

Delete a form or quiz

When you delete a form or quiz, it's first moved to the recycle bin. To permanently delete the item, empty the recycle bin.

  1. Navigate to the form or quiz you want to delete.

  2. Once on the form or quiz, swipe right until you hear "More options," and double-tap the screen.

  3. Swipe right until you hear "Delete," and double-tap the screen.

  4. You are prompted to confirm moving the item to the recycle bin. To confirm, double-tap the screen.

  5. To empty the recycle bin and permanently delete the item, switch to the desktop version as instructed in Switch to the desktop version.

  6. In the desktop version, swipe right until you hear "Recycle bin," and double-tap the screen. Swipe right until you hear "Empty recycle bin," and double-tap the screen.

  7. You're prompted to confirm the action. To confirm, swipe left until you hear "Delete all forms," and double-tap the screen.

  8. To return to the Microsoft Forms main page, swipe left until you hear "Back to my forms page," and double-tap the screen.

Switch to the desktop version

To access more options and features, you can use the desktop view right from your iPhone and browser. The desktop view replaces the web view in the browser window.

  1. On the main Microsoft Forms page, swipe right until you hear "Button, End, Navigation," and double-tap the screen.

  2. You hear: "Selected, Switch back to desktop version." Double-tap the screen to switch to the desktop version.

  3. To return to the web view, tap the top of the screen with four fingers. Then swipe right until you hear "Reload," and double-tap the screen.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Basic tasks using a screen reader with Microsoft Forms

Use a screen reader to explore and navigate Microsoft Forms

Use Microsoft Forms with TalkBack, the built-in Android screen reader, in Chrome to do basic tasks, such as open a form or quiz, edit the title, or change the settings for a form or quiz.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

In this topic

Open and sign in to Microsoft Forms

  1. In your browser, go to https://forms.office.com.

  2. If you hear "Get started," double-tap the screen. You hear: "Next."

  3. Swipe left until you hear "Edit box, Enter your email or phone number," and double-tap the screen.

  4. Use the on-screen keyboard to type your Microsoft account user name. Once you're done, swipe right until you hear "Next," and double-tap the screen. You hear: "Password."

  5. Double-tap the screen, and then use the on-screen keyboard to type your Microsoft account password. Once you're done, swipe left until you hear "Sign in," and double-tap the screen.

    Depending on your account type, you may need to use additional authentication methods before you're signed in.

Open an existing form or quiz

On the Microsoft Forms main page, do one of the following:

  • To open a form or quiz you've created, swipe right until you hear the title of the form or quiz you want, and double-tap the screen.

  • To open a form or quiz that has been shared with you, swipe right until you hear "Collapsed, My forms, drop-down menu," and double-tap the screen. Swipe right until you hear "Shared with me," and double-tap the screen.

  • To open a group form, swipe right until you hear "Collapsed, My forms, drop-down menu," and double-tap the screen. Swipe right until you hear "Group forms," and double-tap the screen.

Change the title of a form or quiz

You can change the title or subtitle of a form and quiz. All changes that you make are automatically saved.

Change the title of a form

  1. Navigate to and open the form where you want to change the title.

  2. Swipe right until you hear the current form title, and double-tap the screen. You hear: "Edit box, Form title."

  3. Use the on-screen keyboard to type a new title.

  4. If you want to change the subtitle, swipe right until you hear "Editing," followed by the current subtitle, and double-tap the screen. Use the on-screen keyboard to type the new subtitle.

  5. Once you're done, swipe up-then-down. The focus moves to the top of the screen. Swipe right until you hear "Done," and double-tap the screen.

  6. The focus moves to the form page. To return to the Microsoft Forms main page, swipe down-then-left.

Change the title of a quiz

  1. Navigate to and open the quiz where you want to change the title.

  2. You hear the current quiz title. Double-tap the screen. You hear: "Edit box, Form title."

  3. Use the on-screen keyboard to type a new title.

  4. If you want to change the subtitle, swipe right until you hear the current subtitle, followed by "Edit box." Double-tap the screen, and then use the on-screen keyboard to type the new subtitle.

  5. Once you're done, swipe down-then-left to hide the keyboard.

  6. To return to the Microsoft Forms main page, swipe down-then-left.

Delete a question

You can delete unnecessary questions in a form or quiz.

  1. If you want to delete a form question, switch to the desktop version as instructed in Switch to the desktop version.

  2. Navigate to and open the form or quiz where you want to delete a question.

  3. In the form or quiz, navigate to the question you want to delete.

  4. Once on the question, double-tap the screen.

  5. Swipe left or right until you reach the Delete question button, and double-tap the screen.

Adjust your form or quiz settings

You can change the settings to control, for example, who's allowed to respond to your form or quiz and for how long. You can also shuffle the questions, customize the thank you message, and more.

  1. If you're modifying the settings for a form, switch to the desktop version as instructed in Switch to the desktop version.

  2. Navigate to and open the form or quiz where you want to modify the settings.

  3. Swipe left until you hear "Collapsed, More options, pop-up button" and double-tap the screen.

  4. You hear: "Settings, menu item." Double-tap the screen to open the Settings menu.

  5. To browse the options in the menu, swipe right. To select, double-tap the screen.

    For example, to control who can respond to your form or quiz, swipe right until you hear either "Anyone with a link can respond" or "Only people in my organization can respond," and double-tap the screen to select an option.

    To stop accepting responses, for example, after you've reached a certain date or number of responses, swipe right until you hear "Accept responses," and double-tap the screen to clear the check box.

  6. To exit the Settings menu, swipe down-then-left.

Delete a form or quiz

When you delete a form or quiz, it's first moved to the recycle bin. To permanently delete the item, empty the recycle bin.

  1. Navigate to the form or quiz you want to delete.

  2. Once on the item, swipe right until you hear "More options," and double-tap the screen.

  3. Swipe right until you hear "Delete," and double-tap the screen.

  4. You are prompted to confirm moving the item to the recycle bin. To confirm, double-tap the screen.

  5. To empty the recycle bin and permanently delete the item, switch to the desktop version as instructed in Switch to the desktop version.

  6. In the desktop version, swipe right until you hear "Recycle bin," and double-tap the screen. Swipe right until you hear "Empty recycle bin," and double-tap the screen.

  7. You're prompted to confirm the action. To confirm, swipe left until you hear "Delete all forms," and double-tap the screen.

  8. To return to the Microsoft Forms main page, swipe down-then-left.

Switch to the desktop version

To access more options and features, you can use the desktop version right from your phone and browser. The desktop view replaces the web view in the browser window.

  1. On the main Microsoft Forms page, swipe right until you hear "Collapsed, More options," and double-tap the screen.

  2. You hear: "Switch back to desktop version." Double-tap the screen to switch to the desktop version.

  3. To return to the web view, swipe up-then-down. The focus moves to the top of the screen. Swipe right until you hear "More options," and double-tap the screen.

  4. Swipe right until you hear "Refresh," and double-tap the screen.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Basic tasks using a screen reader with Microsoft Forms

Use a screen reader to explore and navigate Microsoft Forms

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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